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PowerPoint Presentations

Developing your content

Here are some guidelines you might find helpful when you begin to develop your content:
  • Consider the amount of material you wish to present in the allotted time segment. Material can often be condensed or quickly summarized by using a graphic.
  • Keep your presentation simple and clear.
  • Develop a logical sequence of points.
  • Focus on one idea at a time.
  • Use terminology that the audience will understand, or take the time to define the terms you use.
  • Consider the amount of interaction/participation you wish to have with the audience.
  • Integrate and support your presentation with audio/visual aids and handouts.
  • Use "real world" examples to clarify or emphasize a point.
  • Use accepted facts rather than predictions or conjectures.
  • Use statistics, in chart or graph form, to support arguments, but use them sparingly.

Choosing the appropriate visual aid

Using at least one type of visual aid will help to hold the attention of the audience, and using more than one visual aid helps add variety to presentations. Visual aids also act as prompts to presenters and take the focus of the audience away from a nervous presenter. Following are some of the visual aid options that are available:
  • Flipcharts—Use for prepared examples or for impromptu examples that you can refer to later.
  • Video—Good for showing a concept or procedure visually. Avoid videos that are strictly a "talking head".
  • Electronic Presentation—Easy to prepare and to modify on the spot; permit online access during a presentation; offer a wide variety of visual options (colors, fonts, charts, graphs, layouts)
Consider your comfort level in using the equipment required for each visual aid. Do not attempt to employ equipment that you do not know how to operate, as you will end up looking unprepared in front of your audience.

Preparing PowerPoint Presentations

  • Use the official CAMEX template to create a consistent and simple presentation.
    To download the CAMEX PowerPoint Template, right-click the link and select an option
    similar to "save target as” or “save link as.”
    2017 Session PowerPoint Template (Office 07 .pptx)
  • Vary the content presentation (i.e. bulleted list, 2-column text, text and image) and to add a store or company logo. Be consistent with elements such as font, colors, and background.
  • Simplify and limit the number of words on each screen.
  • Font size should be 24pt or larger.
  • Use key phrases and include only essential information.
  • Limit punctuation and avoid putting words in all capital letters.
  • Empty space on the slide will enhance readability.
  • Avoid patterned backgrounds, which reduce readability.
  • Avoid the use of flashy transitions such as text fly-ins.
  • Use good quality images that reinforce and complement your message.
  • Ensure that your images maintain their impact and resolution when projected on a larger screen.
  • Remember that media is part of our lives now, and audio and video clips that convey a message or reinforce/illustrate points you are making add interest and excitement to your presentation.
  • A good rule of thumb is one slide per minute.
  • Use multiple slides for a set of points, if needed, rather than putting too much text on a single slide.
  • If you use animation to build—text or components that appear one after another on a single slide—have content appear on the screen in a consistent, simple manner—"dissolve in" or from the top or left is best.
  • Only "build" screens when necessary to make your point because they can slow your presentation and create complexity for you as a presenter when you're "on stage."